Can I Send an Invoice Through Squarespace?
If you’re a freelancer, consultant, or business owner using Squarespace, you might be wondering: Can I send an invoice through Squarespace? The answer is yes! Squarespace has a built-in invoicing tool that allows you to create, send, and manage invoices directly from your website. This makes it easy to bill clients and get paid online—all without needing third-party invoicing software.
In this guide, we’ll walk you through how to send an invoice using Squarespace, explore its features, and cover important details like customization, payment options, and fees.
What is Squarespace’s Invoicing Tool?
Squarespace’s invoicing feature is an integrated tool that lets you send professional, branded invoices directly from your website. It’s available to all Squarespace users at no extra cost, making it a simple and convenient solution for businesses that want to manage client payments within the platform.
Key Benefits of Squarespace Invoicing:
✔ No extra cost – Included in all Squarespace plans. ✔ Integrated payments – Clients can pay invoices directly via Stripe, PayPal, or other connected payment methods. ✔ Branded invoices – Automatically match your website’s style and branding. ✔ Client management – Track invoices and client payments in one place. ✔ Seamless workflow – Manage estimates, proposals, and contracts along with invoices.
How to Send an Invoice in Squarespace (Step-by-Step)
Step 1: Open the Invoicing Panel
Log into your Squarespace dashboard.
Navigate to Selling (or Commerce, depending on your plan).
Click Invoicing to access the invoice creation tool.
Step 2: Create a New Invoice
Click “Create Invoice” in the Invoicing dashboard.
Select an existing client from your contact list or add a new client’s details (name, email, and business information).
Enter a subject line for the invoice (e.g., "Website Design Services - March 2025").
Step 3: Add Line Items
Click “Add Item” and enter a description of the service or product.
Input the quantity, rate, and total price.
(Optional) Apply any discounts if needed.
Set the due date (e.g., "Due Upon Receipt" or a specific deadline).
Step 4: Customize the Invoice
Add a memo or note for the client (e.g., "Thank you for your business!").
Adjust the style and branding using your site’s color and font settings.
Step 5: Send the Invoice
Click Preview to review the invoice before sending.
If everything looks good, click Send Invoice – the client will receive an email with a Pay Now button.
The invoice will now appear in your dashboard, where you can track its status (Sent, Paid, Overdue, etc.).
How Clients Pay an Invoice
Once your client receives the invoice email, they can:
✔ Click the “Pay Invoice” button.
✔ Choose a payment method (Credit/Debit Card, PayPal, Apple Pay, etc.).
✔ Complete the transaction securely on your Squarespace site.
You’ll receive a notification once the invoice is paid, and the payment will be deposited into your connected account (Stripe, PayPal, etc.).
Customization & Features
✔ Branded, Professional Invoices
Invoices automatically use your website’s fonts, colors, and logo for a professional look.
✔ Invoice Tracking & Management
Easily see which invoices are paid, pending, or overdue from the dashboard. You can also send payment reminders.
✔ Payment Flexibility
Clients can pay online via Stripe, PayPal, or Afterpay. ACH bank transfers are also available for lower fees.
✔ Integration with Contracts & Proposals
You can create proposals and contracts in Squarespace and convert them into invoices in one click.
Limitations to Keep in Mind
While Squarespace’s invoicing tool is great for small businesses, there are a few limitations:
No recurring invoices – You’ll need to send each invoice manually (no subscription billing).
No partial payments – Clients must pay the full invoice amount at once.
No offline payment tracking – Payments made outside Squarespace (e.g., check or bank transfer) cannot be manually marked as paid.
Limited tax options – Sales tax must be manually added as a line item.
If you need advanced features like automated invoicing or accounting integrations, consider pairing Squarespace with external tools like QuickBooks or FreshBooks.
Pricing & Fees
Squarespace does not charge extra fees for using the invoicing tool. However, standard payment processing fees apply:
Stripe & PayPal: ~2.9% + 30¢ per transaction
ACH Transfers: ~1% per transaction (for U.S. customers)
No additional Squarespace transaction fees on invoices
Final Thoughts: Should You Use Squarespace’s Invoicing?
If you already use Squarespace for your website and want a simple, integrated invoicing solution, this tool is a fantastic option. It keeps your billing process professional, seamless, and all in one place—eliminating the need for separate invoicing software.
However, if you require advanced features like automatic billing, partial payments, or accounting integrations, you may want to explore external invoicing platforms.
Bottom Line:
✔ Great for freelancers, consultants, and small businesses who want an easy way to bill clients.
✔ Free and convenient for Squarespace users with built-in payment processing.
✔ Limited features for businesses needing complex invoicing or automation.
Want to try it out? Log into your Squarespace dashboard and start sending invoices today!
Got questions? Drop them in the comments below or check out Squarespace’s Help Center for more details!